Project Closure Policies

Project completion/termination may be considered when one of the following situations occurs:

1. Project Lead discontinues Project support and fundraising efforts over a 12-month period.
2. Project Lead gives notice of completion or termination of the project.
3. The Executive Director gives notice of termination of the project.
4. Failure to comply with Devxchange policies and procedures.
5. There has been no addition to the fund account in past 12 months and budgeted income projections for that 12-month period have not been met.
6. Reports are more than 6 month’s past due and repeated requests have been ignored or not acted upon.

• If the project is to close, the Executive Director, in consultation with the Board will indicate which project to transfer any remaining fund balance.
• If Project Lead does not respond within 3 months, the Executive Director, in consultation with the Board may transfer any remaining balance to a similar project or Administration and close the account.
• The Project Lead is required to complete an “End of Project” report form.
• The CRA will not allow for charitable incorporation of a project (starting a registered charity) while working with Devxchange, using the same name and conducting the same activities.
• Project Leaders agree to sever all ties to Devxchange should they or anyone associated with a project decide to register the project as its own legal entity prior to filing and will notify Devxchange executive director in writing prior to such filings.
• Devxchange Lead Members as agreed in the Members Manual and Project Lead Member MOU are administrators of the Devxchange owned project. Devxchange project leaders may not file applications for charitable status of an active project owned and operated by Devxchange.
• Devxchange does not authorize the use of its current project names or activities for use by current or past volunteers of Devxchange while a project is active and for a period of no less than 30 days after project closure.
• All project activities during the time the project was approved and active with Devxchange will remain the work of Devxchange.